Job Summary

Reports To: UK & Southern Europe FSRE Regional Manager
Job Summary: The Admin / Facilities Coordinator will be responsible for ensuring the smooth operation of office facilities and providing administrative support to various departments. This role involves managing office supplies, coordinating maintenance and cleaning services, organising and managing the catering for customer visits as and when required. As well as assisting with administrative tasks to ensure a productive and efficient work environment.

Key Responsibilities:
•   Managing Reception
o   Oversee and support site with maintenance and upkeep of office facilities
o   Support with the cleaning service provider, to ensure excellence standards of the offices and labs
o   Manage office supplies inventory and place orders as needed.
o   Ensure compliance with health and safety regulations, supporting EHS
o   Coordinate with vendors and service providers for facility-related needs.
•   Administrative Support:
o   Provide administrative support to various departments, including scheduling meetings, preparing documents, and handling correspondence.
o   Assist with the organization and coordination of company events and meetings.
o   Maintain and update office records and databases.
o   Handle incoming and outgoing mail and packages.
•   Communication:
o   Serve as the point of contact for employees regarding facility-related issues and requests.
o   Communicate effectively with internal and external stakeholders.

Qualifications:
•   Education: High school diploma or equivalent; additional qualifications in office administration or facilities management are a plus.
•   Experience: Previous experience in a reception and or site administrative role preferred.
•   Skills:

o   Italian and English level C1
o   Strong organizational and multitasking abilities.
o   Excellent communication and interpersonal skills.
o   Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
o   Ability to work independently and as part of a team.
o   Attention to detail and problem-solving skills.
Working Conditions:
•   This position may require occasional lifting of office supplies and equipment.

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more

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Facilities Coordinator