About Us

Proxy Foods is an innovative AI platform software company focused on revolutionizing the recipe formulation industry. Our technology empowers food scientists and developers to create, optimize, and commercialize new food products efficiently.

Job Description

As our Director of Operations, you will lead the day-to-day execution across financial management, HR, legal, compliance, and strategic planning. You’ll ensure our house is in order — and ready to grow.

Key Responsibilities

Financial and Accounting

Oversee all invoice payments, vendor payments, and receipt of funds.

Manage relationships with financial platforms (e.g., Zeni, MyTaxDC, JPMorgan).

Ensure compliance with federal, local, and international (EU/Greece) regulations.

Develop and monitor budgets to support company growth and sustainability.

Coordinate insurance coverage (e.g., business liability, professional, etc.) to minimize risk.

Human Resources

Oversee HR systems and processes with tools like Rippling.

Manage payroll and benefits, including Human Interest 401(k) and other perks.

Supervise immigration/visa processes to ensure compliance.

Facilitate employee training programs and professional development initiatives.

Compliance & Administration

Manage E-Verify processes and ensure compliance with federal employment guidelines.

Oversee organizational folder structuring and data management for maximum efficiency and security.

Serve as a key point of contact for any administrative or compliance matters.

Legal

Coordinate board consents, ensuring timely approvals and signatures.

Oversee the DocuSign process for all critical legal documents.

Maintain corporate records, contracts, and other legal documents in compliance with local, state, federal, and international (EU) requirements.

Stakeholder Management

Oversee stakeholder relations on platforms like Carta, ensuring cap tables and equity distributions are accurate and up to date.

Collaborate with internal and external parties to maintain transparent and productive relationships.

Reporting & Strategy

Provide annual, quarterly, and weekly updates on operational metrics and company performance.

Set and monitor Key Performance Indicators (KPIs) to measure organizational efficiency and growth.

Use data-driven insights to recommend strategic initiatives and improvements.

Qualifications

5+ years of experience in operations leadership, finance, HR, or a related area.

Proven track record of managing diverse teams and overseeing multiple functional areas (finance, legal, accounting, HR, compliance, etc.).

Strong understanding of tools like Rippling, DocuSign, and Carta (or similar platforms).

Excellent communication, negotiation, and stakeholder management skills.

Exceptional organizational abilities and attention to detail.

Familiarity with insurance requirements, immigration processes, and federal/state compliance regulations.

What We Offer

Competitive salary and benefits package.

Opportunity to work with cutting-edge AI technology in the food industry.

Collaborative and innovative work environment.

Career growth and development opportunities.

Proxy Foods

New Jobs

Director of Operations