Are you passionate about logistics and looking to grow your career in a dynamic, fast‑paced operations environment?
We are looking for a detail‑oriented Shipping Administrator to support the daily operations of our logistics and supply chain activities. In this role, you will provide essential administrative and operational support for import/export processes, transportation coordination, documentation, cost monitoring, and reporting. You will play a key role in ensuring that products flow efficiently through storage, handling, distribution, and delivery.
Key Responsibilities
Logistics & Documentation
- Apply core principles of import and export processes.
- Communicate order information to brokers to ensure timely preparation of documentation and customer releases.
- Provide accurate delivery details to internal and external stakeholders.
- Prepare and manage all required shipping and import documentation, including licenses.
- Request shipment of materials once available and ensure smooth coordination.
Compliance & Process Management
- Receive and verify all shipment documents, resolving any discrepancies as needed.
- Support customs clearance processes.
- Track shipments throughout transport and confirm arrival at the warehouse.
- Work with the warehouse team on packaging/repackaging to meet customer requirements.
Cost & Systems Administration
- Provide freight cost estimates within the organization for all shipments.
- Approve carrier/vendor invoices as the first‑level reviewer, ensuring alignment with actual costs.
- Create purchase requisitions for documentation and transportation expenses.
- Consolidate operational cost reporting and support budget monitoring.
Quality, Safety & Continuous Improvement
- Follow all company policies and adhere to quality, safety, and environmental standards, including MS ISO 9001, GMP, HACCP, ISO 14001, and OHSAS 18001.
- Contribute to process improvement initiatives within the logistics area.
- Perform additional duties as assigned by supervisors.
Requirements
- Associate degree in Business Administration, Supply Chain, Logistics, or related field.
- Certificate or formal training in Logistics & Supply Chain.
- 1+ year of experience in logistics, supply chain, or related operations.
- Strong proficiency in MS Office and experience with automated systems.
- Fluent business English communication skills.
- A collaborative, proactive, and team‑oriented mindset.
We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.
Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more