At Vanatari, we develop high-quality, 100% vegan supplements rooted in scientific evidence and built on transparency and integrity. Our core brand, Vegavero, stands for the belief that true health starts with nature. With wowtamins, our newest brand, we support parents in promoting healthy nutrition habits for their children.
We’ve built a broad and diverse portfolio, and we are continuously expanding it across several brands. Our product development efforts span a wide range of formats, including capsules, tablets, powders, gummies, liquids, and sprays, offering substantial room to create meaningful and differentiated formulations.
We are strengthening our Quality & Regulatory affairs capabilities to support our growing product portfolio and ensure the highest standards of quality, safety, and regulatory compliance.
The Role
As a Quality & Regulatory Affairs Manager, you will play a key role in ensuring that Vanatari’s product portfolio meets the highest standards of quality, safety, and regulatory compliance.
You will work closely with Product Development, Procurement, and company leadership, as well as teams across brand management, eCommerce, design, and marketing, to ensure that our supplements comply with regulatory requirements and quality standards throughout their lifecycle — from development to market launch and beyond. This role reports directly to the COO.
In this position, you will coordinate and oversee quality systems, regulatory processes, and testing programs while helping build scalable compliance structures that support Vanatari’s continued growth. You will have significant ownership in shaping and improving quality and compliance processes across the company.
Tasks
Key Responsibilities
Maintain and continuously improve Vanatari’s Quality Management System (QMS) including SOPs, documentation standards, and quality processes
Coordinate laboratory testing and evaluate analytical results for product quality and safety
Manage stability and storage testing and oversee shelf-life verification
Manage incoming quality control, including sensory evaluation and documentation
Investigate quality deviations and non-conformities and coordinate corrective actions (CAPA)
Establish procedures for product recall, traceability or complaint escalation
Oversee quality-related customer feedback/complaints
Review and maintain supplier quality documentation including CoA, SDS, and certifications
Maintain complete product documentation and regulatory files
Act as a key contact for regulatory authorities and compliance checks including coordination of audits (Organic Certification or others)
Coordinate product registrations and notifications across relevant international markets
Support product change processes (e.g. formulation, supplier, or packaging changes)
Monitor regulatory landscape and remain up to date with changes and communicate impact internally
Oversee compliance checks of product formulations, ingredient lists, and labels against applicable regulatory requirements
Review and approve marketing copies and product claims to ensure regulatory compliance
Requirements
Must-haves
Experience in quality management, regulatory affairs, or compliance in food supplements, food, or a closely related field
Academic background in Food Science, Nutritional Sciences, Chemistry, Pharmacy, or a related discipline
Knowledge of EU food supplement regulations, labeling, and ingredient compliance
Fluent English and German; knowledge of other EU languages is a plus
High attention to detail and a structured, process-oriented working style
Ability to coordinate multiple quality and regulatory processes simultaneously
Nice-to-haves
Experience coordinating laboratory testing or stability studies
Familiarity with quality management systems (QMS) and CAPA processes
Experience working with suppliers or contract manufacturers in the supplement industry
Familiarity with ClickUp or similar project management tools
Benefits
What We Offer
Ownership of quality and compliance processes across an international supplement portfolio
Opportunity to build and improve scalable quality and regulatory structures
Direct reporting line to the COO and high visibility across the organization
Close collaboration with Product Development, Procurement, and Marketing teams
Hybrid work model: Mon, Tue & Thu in the Berlin office; Wed & Fri from home, plus two weeks of remote work within the European Economic Area per year
Competitive salary and performance-based bonus
A culture built on trust, transparency, and collaboration - with regular team events and shared learning
Support for your own supplement routine
Urban Sports Club membership
Deutschlandticket
Company pension fund
