Job Title: Partnerships and Stewardship Associate
Location: Brussels, Belgium (FEBA Office)
Eligibility: All candidates must hold the right to work in Belgium
Contract Type: Full-time (40h/week) - Fixed-term contract (12 months, CDD), with
possibility of extension based on performance and project success
Reports to: Corporate Partnerships & Stewardship Lead
Salary Range: €2,500 - €3,100 gross/month (depending on experience)
Closing Date: 30th October
Starting Date: As soon as possible
Summary
The European Food Banks Federation (FEBA) is the largest food banking network in
Europe, supporting members across more than 28 countries to fight food insecurity
and reduce food loss and waste. As Europe’s leading NGO in the food banking
movement, we strive to create sustainable partnerships and mobilise resources that
enable our members to carry out their vital daily activities effectively.
FEBA does this by building strategic partnerships with corporations, food producers,
retailers, EU institutions, and foundations, securing donations of food, funds, and
expertise that support our members’ daily operations. Our Fundraising and
Partnerships team sits at the heart of this work, developing and stewarding a portfolio
of relationships that strengthens food banks across Europe.
The Partnerships and Stewardship Associate will play a central role in how FEBA
manages, understands and grows its fundraising relationships. Working across the
Fundraising and Partnerships team and closely with FEBA members, the Associate
will coordinate donor reporting from planning and information gathering through to
drafting and delivery; manage the systems and data underpinning our partnerships;
and help ensure every donor relationship is supported by timely, relevant and
proactive stewardship. Working closely with the Corporate Partnerships &
Stewardship Lead, the role will also help modernise and strengthen FEBA’s approach
to stewardship - using better data, systems, reporting and engagement planning to
move from standard partnership management towards a more proactive, best -in-class
stewardship approach . This is an opportunity to become a central component of
FEBA’s fundraising function .
What we offer
In addition to the salary, we offer a range of additional benefits to our employees. They
include:
• Monthly home working allowance of €150 per month (for full -time
employment, pro rata if part -time)
• Monthly transport cost allowance of €50 per month (Brussels -based, pro rata
if part-time)
Chaussée de Louvain 775 – 1140 Brussels, Belgium
www.eurofoodbank.org
• Meal vouchers (Monizze) are provided with a face value of €10 for each day
worked (employer contribution is €8.91 per day, employee contribution is
€1.09 per day)
• DKV Hospitalization insurance (for the employee, the affiliation is paid by the
employer; the employee can affiliate family members for a fee)
• 20 legal holidays per annum - pro rata to the number of days worked the
previous year in Belgium
• 12 additional holidays (RTT) per annum, each credited per actual month
worked
• Group Pension Plan scheme (Securex) with a 3% employer contribution
• Double holiday pay (double pécule de vacances), paid out in May - pro rata to
the number of days worked in the previous year in Belgium
• Prime fin d’année (end -of-year bonus based on CP337)
• We offer a hybrid working arrangement with up to two days of home working
per week. We understand the importance of work -life balance and strive to
accommodate our team members’ preferences whenever possible.
R esponsibilities
Fundraising Systems, CRM and Data Management
• Take day -to-day ownership of FEBA’s fundraising and Grant Management
Systems, ensuring partnership information, Letters of Agreement with
members, actions, reporting requirements and key documentation are
accurate, relevant and consistently maintained.
• Project manage the ongoing development and improvement of Salesforce for
the Fundraising and Partnerships team, working with colleagues and FEBA’s
Management Services team to coordinate updates and improve how the CRM
supports fundraising, stewardship and decision -making.
• Establish and manage clear daily, monthly and annual CRM and data -
management processes, ensuring records remain complete and up to date
and that the team can confidently use its data to manage relationships,
monitor progress and inform fundraising decision s.
• Support the team in making increasingly effective use of Salesforce, with the
opportunity to develop towards a leading role in FEBA’s fundraising CRM
development and management over time.
Donor Stewardship, Reporting and Member Coordination
• Manage a comprehensive donor stewardship and reporting calendar,
providing visibility across key partnership milestones including reporting
Chaussée de Louvain 775 – 1140 Brussels, Belgium
www.eurofoodbank.org
deadlines, renewals, engagement opportunities, donor communications,
agreements and other commitments.
• Coordinate FEBA’s donor reporting process across the financial partnership
portfolio - from planning and gathering information through to drafting, internal
review, finalisation and delivery to donors.
• Act as a key liaison with FEBA members, gathering stories, data, evidence
and programme updates that demonstrate the impact made possible through
donor support and ensuring member perspectives are appropriately reflected
in donor communications.
• Work with colleagues across FEBA and the membership to strengthen impact
evidence and make reporting and stewardship more engaging, relevant and
useful to partners.
• Support the Corporate Partnerships & Stewardship Lead in delivering tailored
stewardship journeys that strengthen donor retention, deepen engagement
and create opportunities for partnership growth.
Partner Engagement, Events and Lead Generation Support
• Take a leading support role in donor engagement activities including donor
dinners and fundraising -related elements of the FEBA Annual Convention,
coordinating planning, logistics, invitations, materials and follow -up.
• Provide high -quality research and preparation for external meetings,
conferences and networking opportunities - including prospect research,
biographies, briefing notes and background materials - ensuring the Head,
CEO and wider team are equipped to maximise opportunities for lead
generation and relationship development.
• Support follow -up from external meetings and events, capturing new contacts
and opportunities within the fundraising pipeline and ensuring clear next steps
are recorded and progressed.
Qualification and Experience
• Ideally at least 2 years’ relevant professional experience in fundraising,
partnerships, donor relations, CRM/data management, project coordination
or a related field.
• Confident and proven experience working with CRM systems and data
management, with an understanding of how high -quality data and systems
support relationship management, reporting and decision -making.
• Experience coordinating projects or processes involving multiple deadlines
and stakeholders.
• Experience drafting reports, donor communications or other high -quality
external -facing written materials.
• Experience working across teams to gather, organise and translate
information into clear outputs.
Chaussée de Louvain 775 – 1140 Brussels, Belgium
www.eurofoodbank.org
Skills and Competencies
• Excellent written and spoken English is essential, with the ability to produce
clear, accurate and engaging donor -facing materials.
• Highly organised , with excellent attention to detail and the ability to manage
multiple reporting, stewardship and partnership deadlines simultaneously.
• Confident working with CRM systems and data, with an interest in developing
systems and processes rather than simply maintaining them.
• Strong project -management skills and the ability to coordinate colleagues and
stakeholders to deliver against agreed timelines.
• Excellent interpersonal skills and confidence liaising directly with FEBA
members, colleagues, donors and external stakeholders.
• Curious and improvement -oriented, with the confidence to suggest better
ways of managing data, reporting and donor engagement.
• Able to connect strong administration, quality data and reporting with the
wider goals of donor retention, income growth and partnership development.
• Proactive, dependable and comfortable taking increasing ownership as the
role develops.
Assets (nice to have):
Experience in an NGO, membership -based organisation, fundraising team or
European network.
Additional Requirements
Candidates must be entitled to work in Belgium and ideally should be based in
Brussels.
Diversity and inclusion at FEBA
At FEBA, we are committed to fostering a diverse and inclusive work environment
where every team member is valued and empowered. If you are passionate about
making a tangible impact on the fight against food insecurity and food waste across
Europe, we invi te you to apply for this opportunity.
How to Apply
Interested candidates are invited to send their CV (max 2 pages) and cover letter (1
page) in PDF format to recruitment@eurofoodbank.org, with the subject line
‘Partnerships and Stewardship Associate’.
Application s will be reviewed on a rolling basis. Only shortlisted candidates will be
contacted.
Chaussée de Louvain 775 – 1140 Brussels, Belgium
www.eurofoodbank.org
