Hungry for a new career? Imagine...working for a company that knows that its people are the key to its success in the marketplace. A company in which achieving extraordinary results while having stimulating work experience are part of the same process.
We cultivate and embrace a diverse employee population. We recognize that people with diverse backgrounds, experiences and perspectives fuel our growth and enrich our global culture. We are looking for an individual who enjoys working in a fast-paced, team-oriented environment, likes to be challenged, and values the opportunity to make a difference.
We are seeking an Executive Administrative Assistant in Groveport, Ohio. Reporting to the President & CEO, the Executive Administrative Assistant provides comprehensive administrative leadership directly to the President and CEO, along with the other 8 senior executives on the Executive Leadership Team (ELT). This role serves primarily to coordinate and drive effective and efficient communication amongst the leadership team, but also to support the ELT administratively by scheduling and coordinating weekly, monthly and quarterly meetings, organizing and optimizing travel calendars and updating key documents and presentations. The individual serves as the initial point of contact between the ELT and both internal and external constituents.
The successful candidate must be comfortable managing multiple priorities, navigating ever changing schedules, distinguishing between urgent and important matters and ensuring that important commitments do not fall through the cracks.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
Executive Leadership Team Calendar Management and Meeting Coordination
Coordinate complex calendars and scheduling across 9 executives and their functional groups
Prioritize meetings based on business importance, urgency and executive availability
Anticipate scheduling conflicts and proactively recommend solutions
Coordinate internal and external meetings involving the parent company, customers, suppliers, business partners and other stakeholders. These include recurring executive leadership meetings, operating reviews, strategic planning sessions and other key leadership meetings.
Protect executive time by appropriately managing meeting requests and competing priorities
Build appropriate preparation and travel time into executive calendars
Develop and distribute agendas and supporting materials in advance of meetings
Ensure meeting rooms, technology, virtual meeting links, meals and other logistics are properly arranged
Capture key decisions, action items, owners and due dates when requested
Help executives stay ahead of deadlines, deliverables and upcoming decisions
Travel & Event Coordination
Coordinate ELT travel including flights, hotels, transportation and meeting logistics
Coordinate executive dinners, leadership events, customer visits, off-site meetings and other special events
Assist executives with expense reporting and reconciliation as requested
Administrative & Communication
Communicate confidently and professionally with senior leaders, customers, suppliers and external stakeholders
Handle highly sensitive business and personnel information with exceptional judgment, confidentiality and discretion
Anticipate what executives will need rather than waiting to be asked
Serve as a professional point of contact for the executive leadership team
Remains composed when schedules, priorities or circumstances frequently change
Prepare and assist with correspondence, presentations, reports, meeting materials and other executive communications, and ensure confidentiality
Help ensure relevant information reaches the appropriate executives in a timely manner
Coordinate office visitors and executive guests
Special Projects
Provide administrative support for strategic initiatives and special projects
Conduct basic research and assemble information for executive review
Support company events as needed
Take ownership of administrative projects from assignment through completion
Other duties as assigned.
QUALIFICATIONS:
Bachelor's Degree in Business, Communications, or related field, and at least five years of administrative or executive support experience, preferably supporting multiple senior leaders; or equivalent combination of education and experience. Experience coordinating executive travel and large leadership meetings is preferred.
Must embody the values of the SK Way (We Care, Deliver as Promised, Whatever it Takes, Do the Right Thing)
Demonstrated interpersonal skills necessary to establish and maintain effective working relationships with executive leadership, co-workers and outside customers as required
Demonstrated ability to manage multiple executive calendars and competing priorities
Exceptional organizational and time-management skills
Strong written and verbal communication skills
Advanced proficiency with Microsoft Office Suite to include Word, Excel, PowerPoint and Outlook, Adobe Acrobat and other business application software
Strong proficiency using modern productivity and AI tools to improve administrative efficiency is preferred
Strong attention to detail and follow-through
Ability to manage confidential information with discretion
Ability to work independently and exercise sound judgment
Comfortable operating in a fast-paced environment where priorities change quickly
Ability to travel, estimated at 15-20%
BENEFITS:
SK Food Group provides competitive salaries and a wide variety of benefits including programs that provide for your health and welfare, help you prepare for retirement and truly enable you to balance your work and family life.
Robust Health & Welfare Benefits Package
401k Retirement Plan with company match
Associate Bonus Programs
Paid Time Off and Paid Holidays
Paid Parental Leave
Health & Dependent Care Flex Spending Accounts
Dependent Scholarship Program
Educational Tuition Assistance
DailyPay – Access Earned Pay Sooner
Established in 1943, the SK Food Group is a leader in the food manufacturing and wholesale food sales industry. We produce a complete line of products for many different market segments including retail, convenience stores, vending and the transportation industry. In addition, we pride ourselves on the sub-contract manufacturing and private labeling capabilities our company offers to customers throughout the United States. Please visit http://www.skfoodgroup.com for more information.
