About Us:
Ivy Farm Technologies is a pioneering cultivated meat company creating sustainable, ethical alternatives to traditional meat. We’re building the future of food, and we’d love you to be part of it.
Purpose:
This role plays a pivotal role in supporting the executive team by managing their priorities, optimising their schedules, and driving administrative efficiency. We're looking for a proactive, detail-oriented individual with a passion for helping others succeed. Operating in a fast-paced environment, this role ensures seamless operations while embodying the organisation’s values of reliability, respect, and excellence.
Key responsibilities: (a flavour but not limited to)
Time and Schedule Management
Manage executive calendars, appointments, and travel arrangements, ensuring time is optimally allocated for productivity
Coordinate complex travel itineraries, including handling last-minute changes
Communication and Confidentiality
Manage incoming and outgoing communications (emails, calls, reports) with professionalism and discretion
Maintain strict confidentiality when handling sensitive information
Document and Meeting Management
Prepare, edit, and organise correspondence, presentations, and other documentation
Schedule, coordinate, and facilitate meetings, including preparing agendas, recording minutes, and tracking action items
Project and Event Organisation
Support project coordination by tracking progress and ensuring deadlines are met
Plan and execute internal and external events, handling logistics and vendor coordination
Administrative and Office & Personal Support
Perform general administrative duties, including filing, copying, and scanning
Provide personal assistance as required, such as arranging appointments or running errands
General office duties to keep our office environment organised tidy, stocked, and generally running smoothly
Research, Problem-Solving, and Financial Management
Conduct research, prepare reports, and present findings to executives
Anticipate potential issues and proactively address them to streamline operation
Manage expense reports, budget preparation, and adherence to financial policies
Assist with funding rounds and fundraising activity
Office Management
Ensure the office is managed in terms of stock levels and tidiness – if it moves, runs out, runs low – you’ll know about it :)
Manage the weekly on-line ordering for office consumables
We are seeking an experienced and highly capable Executive Assistant / Office Manager with 5+ years’ experience in a senior administrative role who thrives in fast-paced, high-growth environments. The ideal person will bring advanced proficiency across the Microsoft Office Suite, exceptional organisational and time-management skills, and the ability to juggle multiple priorities and deadlines with confidence. You will be a clear and credible communicator, comfortable engaging with stakeholders at all levels, and trusted to handle sensitive information with the utmost discretion and confidentiality. Experience within a technology or innovation-driven organisation or start-up will be highly valued.
Why Join Us?
At Ivy Farm, we value innovation, collaboration, and sustainability
You can expect a dynamic, inclusive environment
Opportunities for career growth and continuous learning
Your Impact
By joining us, you’ll help revolutionise the food industry, creating sustainable, ethical meat and making a real difference to the planet with food security.
Total Package:
At Ivy Farm, we believe that every employee should be compensated fairly. Based on the skill and level of experience required for this role.
You will also be eligible for:
25 days annual leave + bank holidays
Company pension contribution 5%
Private health care
Bonus
Shares
Oodles of coffee, tea and snacks
Company events throughout the year
Fabulous super cool office environment, we think that, but we’re biased :)
And just to confirm, here at Ivy Farm, we're an employer that believes in creating a workplace where everyone feels included and valued, no matter who they are.
No agencies thank you - any CV's received will be deemed a gift.
