Position Overview
The Executive Assistant to the CEO & Head Office Manager provides full managerial and operational support to the Group CEO, ensuring business continuity, structured workflows, follow-up on tasks and decisions, and a highly organized working environment that enables the CEO to focus on the group’s strategic priorities.
The role includes overall responsibility for the daily management of the CEO’s office and the group’s head office, coordination across organizational interfaces, and delivery of top-level administrative, operational, and organizational support.
This position involves close collaboration with senior management, internal and external stakeholders in Israel and abroad, and requires discretion, independence, strong organizational skills, and the ability to thrive in a fast-paced, multi-tasking environment.
Key Responsibilities
Executive Assistant to the Group CEO
Managing the CEO’s calendar and coordinating complex, multi-participant meetings
Providing ongoing administrative support to the CEO
Full responsibility for international travel arrangements (coordination, flights, hotels, logistics, schedules, and follow-up)
Managing correspondence with internal and external stakeholders
Screening and prioritizing incoming requests to the CEO’s office
Maintaining complete confidentiality at all times
Head Office Management
Overall responsibility for the day-to-day operation of the group’s head office
Vendor management, including procurement and ongoing engagements (cleaning, office supplies, communications, refreshments, etc.)
Responsibility for employee welfare at headquarters
Managing office budgets and expense tracking
Organizing executive events, management meetings, conferences, and board meetings
Coordinating between group departments and senior management
Managerial & Organizational Support
Assisting with cross-organizational projects
Working closely with the board of directors, senior management, and key stakeholders
Handling special administrative matters as required
Providing operational support for changing and diverse projects
Authority & Scope
Prioritizing tasks and managing schedules on behalf of the CEO
Making routine operational decisions related to head office management within the scope of responsibility
Independent work with vendors and external service providers
Representing the CEO and the company in internal and external interfaces
Proactively suggesting improvements, process optimizations, and operational efficiencies
Requirements:
Qualifications & Experience
Minimum of 3 years’ experience as an Executive Assistant to a CEO and/or senior management – mandatory
Proven experience in office management – mandatory
Experience working in an international company – significant advantage
Full proficiency in MS Office applications
Excellent command of Hebrew and English (spoken, written, and reading)
Personal Skills
High level of independence, time management, and prioritization abilities
Proactive mindset, personal initiative, and a broad, systems-level perspective beyond formal job definitions
Strong sense of ownership and commitment to process and task success
Absolute discretion, reliability, and integrity
Exceptional organizational skills and attention to detail
Ability to work under pressure and manage multiple tasks simultaneously
High service orientation and excellent interpersonal skills
Strong problem-solving capabilities
Ability to work effectively with multiple senior-level stakeholders
Position Details
Full-time position at the company’s headquarters in Ramat Gan
Direct reporting line to the Group CEO
Availability for flexible working hours as required
Dynamic, senior-level, and challenging work environment
