People and Culture Coordinator
Department: People
Reports to: People and Culture Manager
Classification: Non-Exempt
Direct Reports: None
Pay Scale: $24-28/hr
Effective Date: June 2025
POSITION SUMMARY
The HR Administrative Assistant supports the Company by providing administrative assistance with human resources and office management tasks. The HR Administrative Assistant is primarily responsible for responding to employee daily inquiries; maintaining personnel files; processing status changes; onboarding new hires; responding to unemployment claims and employment verifications; filing worker’s compensation claims; completing annual OSHA summary; and maintaining two office locations ensuring they are well stocked.
Urban Remedy’s core values of Our Foundation, Accountability, Creativity, Change, Integrity and Empowerment guide our team in representing Urban Remedy to our employees, vendors, customers, and the media. All employees are expected to embrace these core values as part of their daily work-life with Urban Remedy.
MAJOR RESPONSIBILITIES
This position is responsible for, but not limited to, the following:
Processes all status changes and new hires in a timely manner to ensure 100% legal compliance.
Initiates new hire paperwork for hourly employees while partnering with hiring manager, runs E-Verify background checks, and enters data into the Paylocity system.
Maintains all active and inactive personnel files and I-9 files.
Maintains other confidential files for the Company.
Responds to employment verifications, unemployment claims, and disability claims.
Serves as point person for worker’s compensation; files worker’s compensation claims; and serves as point person with worker’s compensation provider and injured employee.
Maintains OSHA Log and completes annual summary report for posting.
Provides basic HR support including explaining and interpreting HR policies and answering new hire questions to ensure smooth onboarding process and employee engagement.
Assist in administering benefits for hourly employees through Ease and T. Rowe Price.
Provides general administrative support including ordering supplies, photo-copying, arranging meetings, etc.
Maintains Communications Boards at RIPC and URDC.
Greet/check in visitors who arrive at the RIPC, ensuring they sign Urban Remedy’s GMP policies.
Provides support for special occasions and meetings.
Ensures both office facilities are well stocked.
Perform other job-related duties as assigned.
QUALIFICATIONS
Position-Specific Skills Required
The ideal candidate:
Maintains confidentiality with the utmost discretion.
Ability to engage with people from different backgrounds and style is approachable, friendly and outgoing.
Can build and maintain productive and influential relationships in a fast-paced, cross-functional environment.
Embraces the values and mission of Urban Remedy.
Has strong organizational skills including the ability to work independently and to manage multiple priorities in a fast-paced environment.
Possess the tact and diplomacy required to work with a variety of people (employees, executives, job candidates) in situations that may be stressful and/or involve personal circumstances.
Ability to communicate effectively in both written and verbal forms including the ability to explain HR processes, policies and benefits.
Has strong project management skills to participate in or lead projects.
Technical Skills Required
Proficient in MS Office Suite: Excel, Word, Outlook and Power Point.
Capability to utilize technology tools including document preparation, spreadsheet development and research.
Financial acumen required to manage small budgets, set-up and manage spreadsheets, and track basic HR metrics such as turnover.
Willingness to learn CA and Federal Employment Laws.
Education/Training Required
Experience in Human Resources (or a strong interest to learn) preferred, but not required.
Must be bilingual in English and Spanish.
Work Environment and Physical Demands
This position spends long periods of time sitting while working on a computer or standing while performing job tasks.
Ability to lift 25lbs.
Mobility in plant/warehouse manufacturing environment.
Sitting 60%, walking 25%, standing 15%
EXPECTATIONS & DEVELOPMENT
As an employee of our Urban Remedy team we expect you to be accountable for your actions, to challenge existing processes and to grow both professionally and personally. This means having the willingness to claim 100% ownership for results, both individually and collectively with others and to “think outside of the box” when it comes to processes, policies, and strategies. It also requires seeking out new knowledge and skills and assisting others in growing similarly.
Urban Remedy employees are also expected to exemplify a commitment to Urban Remedy’s sustainability goals as they relate to your role, your department, and personal responsibility for conserving resources such as energy, water and waste.
ACKNOWLEDGEMENT
This job description is not designed to be all –inclusive. The employee may be required to perform other duties as required to meet the ongoing needs of the organization.
I have read and understand the above job description. I further acknowledge that this job description and the associated responsibilities, activities and duties may change at any time with or without notice.
Employee Signature _____________________________ Date ___________________
Name (printed) ____________________________________
ABOUT US
Urban Remedy is a plant-based organic food company that embodies the belief that Food is Healing. We were founded by Neka Pasquale, a licensed Acupuncturist who saw first-hand the healing power of food with her patients. Utilizing the ancient principles of Chinese & Ayurvedic medicine combined with the latest innovations in functional medicine Urban Remedy was born. Grounded in the power of clean eating we are certified organic and non-GMO with the goal of creating the cleanest and most delicious offerings to empower people to be their best selves. Our recipes utilize ingredients that are naturally anti-inflammatory and low glycemic without preservatives, fillers, refined flours, sugars, oils, gluten or dairy. You can feel proud of our offerings knowing we pride ourselves in transparency, authenticity, and providing a valuable service to the community.
