IFF is a global creator and manufacturer of scent, taste, nutrition, and biosciences solutions that puts the needs of our people, customers, and communities at the heart of what we do. Our Global Business Services (GBS) team is building a leading organization rooted in a culture of continuous improvement, clean process design, and adoption of the latest technology and automation innovations. We are very excited to welcome our new Office Manager colleague to our team!
The role is based in our Budapest GBS (hybrid model combining office & remote work). You’ll join a team of agile, customer-focused thinkers who collaboratively solve difficult business problems. Please not that this is an onsite position.
The main goal of this role is to ensure smooth operation of the office and support employees and visitors.
Your responsibilities will be:
Handle receptionist responsibilities in office.
First point of contact for external visitors.
Participation in organizing employee well-being activities and other events.
Participate in projects aimed at maintaining and improving our facility.
Ensure that all supplies/services/conditions of negotiated contracts are respected.
Place orders and confirm to supplier, follow up purchases until delivery to end user.
Coordinate all maintenance / cleaning activity to ensure proper operation for the facility equipment and infrastructure.
Ensure employees’ compliance with facility security procedures.
Contact person for questions related travel, flights and accommodation and related application system support (Egencia, Concur,etc.).
Coordinate and assure good completion of onsite meetings & town hall (conference rooms installation, lunch deliver, timing & agenda for attendees).
Managing administrative tasks.
Other duties as ordered by the direct manager.
Requirements:
Excellent Hungarian and English language knowledge, both verbal and written
Excellent communication skills
Warm, positive and welcoming personality as you will be the face of our office
1-3 years of Office Manager/Receptionist experience is highly advantageous but previous experience is not a requirement
BA degree preferred
Ability to get things done
Benefits:
We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.
Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more
